What to consider before, during, and after your move
Relocating a business involves more than just finding the right space.
Once a lease is signed, there are several moving parts to coordinate—timelines, vendors, internal planning, and day-to-day operations.
Having a clear plan can help make the process more manageable and reduce disruptions along the way.
Below is a general checklist of items businesses often work through when preparing for a move.
Before the Move
(Planning & Preparation)
Confirm Key Dates
- Lease commencement date
- Access to the space (for improvements or setup)
- Target move-in date
Review Your Lease Details
- Responsibilities for improvements or repairs
- Access hours and move-in logistics
- Building rules or requirements
Plan the Layout
- Confirm how the space will be used
- Identify furniture, equipment, and storage needs
- Consider workflow, customer areas, and staff space
Coordinate Improvements (if required)
- Leasehold improvements or renovations
- Permits or approvals (if applicable)
- Contractor timelines
4–6 Weeks Before the Move
Book Moving Services
- Commercial movers
- Specialty movers (IT equipment, machinery, etc.)
Set Up Utilities and Services
- Electricity, heating/cooling
- Internet and phone systems
- Security or alarm systems
Notify Key Parties
- Customers and clients
- Suppliers and vendors
- Service providers
Update Business Information
- Website and contact details
- Google Business Profile
- Marketing materials and listings
2–3 Weeks Before the Move
Order or Confirm Equipment
- Furniture and fixtures
- Office equipment
- Signage (interior and exterior)
Plan IT Setup
- Network installation
- Server or cloud setup
- Equipment testing timeline
Coordinate Access
- Keys, fobs, or security credentials
- Elevator bookings (if applicable)
- Parking or loading access
1 Week Before the Move
Finalize Packing
- Label boxes by department or function
- Secure sensitive documents or equipment
- Prepare essential items for immediate use
Confirm Vendors
- Movers
- Contractors
- IT providers
Communicate with Staff
- Moving schedule
- Expectations for the transition
- Updated workplace procedures
Moving Day
On-Site Coordination
- Direct movers and vendors
- Confirm placement of furniture and equipment
- Monitor access and logistics
Test Key Systems
- Internet and phone lines
- Utilities and HVAC
- Security systems
After the Move
Settle Into the Space
- Organize workstations
- Confirm layout functionality
- Address any immediate issues
Update Final Details
- Business address across all platforms
- Deliveries and service providers
- Customer communications
Review Outstanding Items
- Remaining improvements or adjustments
- Any outstanding vendor work
- Ongoing maintenance or setup needs
Bringing It Together
Every move is different, and timelines can vary depending on the size of the business and the complexity of the space.
Having a general frameworkin place can help keep things organized and reduce the likelihood of last-minute challenges.
Planning a Move?
If you’re preparing for a relocation, thinking through these steps early can help make the process feel more manageable.
Our team works with businesses across Eastern Ontario throughout the leasing and transition process—helping to keep timelines clear and expectations aligned as you move into a new space.
